ORGANIZATIONAL LOCATION: UN-Habitat Philippines
DUTY STATION: Manila
FUNCTIONAL TITLE: Knowledge Management and Communications Assistant – LICA contract
SUPERVISOR : Knowledge Management and Communications Officer, Building Climate Resiliency Through Urban Plans & Designs
CONTRACT TYPE & DURATION 1 January – 29 February 2020 with possibility of Extension depending on funding availability and performance evaluation
APPLICATION DEADLINE 15 December 2019

DUTIES AND RESPONSIBILITIES:

The Knowledge Management and Communications Assistant will be responsible for providing support to the overall knowledge management component of the project as well as to the implementation of the knowledge management system and communications strategy.

The Knowledge Management and Communications Assistant will directly report to the National Project Coordinator, as well as to the Knowledge Management and Communications Officer, of the Project and any authorized staff of UN-Habitat Philippines.

His or her tasks will include but not be limited to the following:

  • Draft reports from audio transcriptions in compliance with UN-Habitat Philippines’ reporting templates and guidelines
  • Document expert group meetings, workshops, trainings, forums, consultations and other project activities
  • Support the gathering and consolidation of data and knowledge materials from project partners and other knowledge sources
  • Support the conversion of raw data, information, and knowledge into narrative and content for a host of IEC materials and knowledge products like brochures, reports, social media, training platforms
  • Help develop a workplan for social media and web content management
  • Help produce original content for social media and web
  • Support digital media management (curation and upload of images, web optimization of images, etc.)
  • Organization of all project materials into prescribed folder structure and implementation of prescribed file naming protocol
  • Support regular monitoring of partner updates to feed into the project knowledge management system
  • Support the Knowledge Management and Communications Officer in relevant administrative and operational activities

DESIRED QUALIFICATIONS :

  Particulars
University degree in Development Communication, Social Marketing, Journalism, Media Relations or other related field. A first level university degree in combination with relevant experience may be accepted in lieu of the advanced university degree.
Have at least two (2) years of work experience in communications,
publishing, journalism, or any related field   
Knowledge of development issues and directions, especially on urban development issues would be an asset  
Have a substantial background in knowledge management systems and implementation as well as design and documentation of learnings and other activities; Possess transferable skills in knowledge documentation, use, and regeneration  
Possess advanced and publishable writing skills both for different media and target audiences (i.e., press releases, blogs, news article, etc.), demonstrable familiarity with using and posting on social media channels (Facebook, Twitter), and a basic understanding in web content management systems  
Knowledge of basic graphic design, photography, or video production is an asset  
High proficiency in English (both oral and written) is required and strong technical and creative writing skills with a full command of English.  

COMPETENCIES :

  • Professionalism: Knowledge and understanding of GLTN’s vision, principles and approaches relevant to effectively carrying them out at country level.  Ability to identify issues, analyse and participate in the resolution of issues/problems. Ability to assist with data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including  familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases.  Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • Team Work:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning and Organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

HOW TO APPLY:

Qualified applicants are requested to submit their cover letter together with the signed and completed UN Personal History Form (P.11) and Curriculum vitae to alli1@un.org and copy rostrata@un.org by 15 December 2019.  Kindly indicate on subject line “Application to Knowledge Management and Communications Assistant – Manila.

Kindly click on this link for the full details of the Terms of Reference. Only shortlisted applicants will be contacted.

By applying to this post, you agree to UN-Habitat’s due diligence in securing highest standards of efficiency, competency and integrity from all its staff members. Candidates will not be considered for employment with United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse or if there are reasonable grounds to believe that the candidates have been involved in the commission of these acts.

UN-Habitat has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UN-Habitat also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo reference and background checks, and will be expected to adhere to these standards and principles.

1. Introduction about the UN–Habitat

The United Nations Human Settlements Programme, UN–Habitat, is the United Nations agency for human settlements development. It is mandated by the UN General Assembly to promote socially and environmentally sustainable communities, towns and cities with the goal of providing adequate shelter for all. The main documents outlining the mandate of the organization are the Vancouver Declaration on Human Settlements, Habitat Agenda, Istanbul Declaration on Human Settlements, the Declaration on Cities and Other Human Settlements in the New Millennium, and the Resolution 56/206 and the New Urban Agenda 2016. It contributes to the overall objective of the United Nations to reduce poverty and promote sustainable development within the context and the challenges of a rapidly urbanising world.

By working at all levels and with all relevant stakeholders and partners, UN–Habitat contributes to linking policy development and capacity–building activities with a view to promoting cohesive and mutually reinforcing social, economic and environmental policies in national policies and programmes in human settlements which conform with international practices and covenants.

UN–Habitat is headquartered in Nairobi, Kenya,  with regional offices for Asia and the Pacific (ROAP) in Fukuoka, Japan, for Latin America and the Caribbean in Rio de Janeiro, Brazil (ROLAC), and regional office for Africa and the Arab States in Nairobi, Kenya (ROAAS). The regional office for Eastern Europe and Transition Countries is also based in Nairobi, Kenya.

In the Philippines Country Office (CO), key programs and projects include national urban policy support, capacity development to manage urban development and settlements, climate change, post-disaster shelter recovery, urban planning, urban poverty reduction and slum upgrading. Support to climate change programs and projects started as early as early as 2008 under the MDGF Project of the UN. Since then, the climate change program has evolved and grown into a strategic and regular technical assistance component of the Philippines Country Office.

2.0 City Coordinator Duties and Responsibilities

The City Coordinator is expected to perform the following duties and responsibilities:

  • Ensure that the project plans, activities and target outputs are well communicated to the City Technical Working Group and other project other project partners in the city;
  • Coordinate and extend assistance to the city government to facilitate project activities such as data gathering and validation, meetings, planning workshops, technical charrettes, consultations and trainings;
  • Provide communications and coordination work to the project consultants and Manila-based project personnel;
  • Make sure that the City Technical Working Group is functioning based on the agreed purpose and planned activities;
  • Extend technical assistance particularly in the preparation and documentation of city adaptation strategy, urban design city guidelines and preparation of climate resilient urban plan and design and adaptation projects;
  • Provide coordination work and support in the conduct of project site hydro/water assessment and climate finance mentoring activities;
  • Document the highlights and agreements made during project meetings, planning-workshops, learning events and trainings;
  • Coordinate with concerned government agencies and other institutions at the city level and Provincial/Regional level to promote and support the overall implementation of the project;
  • Participate in and help coordinate the mission activities of the project;
  • Prepare and submit monthly journal;
  • Perform other city level tasks that may be required by the project.

3.0         Outputs and supporting documents to be submitted by the City Coordinator

3.1      Monthly journal

3.2      Monthly attendance Form (UN-Habitat Form)

3.3      Activity reports: workshop, training, planning, meetings, missions, etc.

4.0         Qualifications and Experience

The consultant shall have:

  • At least 5 years work experience on project administration and coordination work
    • Should be a university graduate with subject course related to social sciences, engineering or architecture. Post-graduate degree is an advantage but not a requirement.
    • With knowledge on project development and monitoring
    • Familiarity and knowledge on local land use  and development planning processes/systems
    • With basic knowledge on understanding spatial plans, urban/city plans
    • With demonstrated knowledge on climate change issues from national to local level
    • Good knowledge on national urban development issues, policies and programs
    • With good coordination, training, facilitating and writing skills
    • Ability to work in a multi-disciplinary team
    • Good communication skills, interpersonal management, team worker and proficient in written and spoken English.

5.    Reporting Arrangements and Coordination

               The city coordinator will directly report to the National Project Coordinator on a regular basis.

6.            Core Values

Integrity

Demonstrates the values of the United Nations in daily activities and behaviours. Acts without consideration of personal gain. Resists undue political pressure in decisionmaking. Does not abuse power or authority. Stands by decisions that are in the Organization’s interest, even if they are unpopular. Takes prompt action in cases of unprofessional or unethical behaviour.

Professionalism

Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.

Respect for Diversity

Works effectively with people from all backgrounds. Treats all people with dignity and respect. Treats men and women equally. Shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work and decision-making. Examines own biases and behaviours to avoid stereotypical responses. Does not discriminate against any individual or group.

7.            Core Competencies

Communication

Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Works closely with the city partners to uphold and promote the ASUD principles.

Teamwork

Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing

Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability

Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

HOW TO APPLY:

Qualified applicants are requested to submit their cover letter together with the signed and completed UN Personal History Form (P.11) and Curriculum vitae to reinero.flores@un.org and copy rostrata@un.org by 15 December 2019.  Kindly indicate on subject line “City Coordinators (2 posts) – Legazpi City and Angeles City.

Kindly click on this link for the complete Terms of Reference (TOR). Only shortlisted applicants will be contacted.

By applying to this post, you agree to UN-Habitat’s due diligence in securing highest standards of efficiency, competency and integrity from all its staff members. Candidates will not be considered for employment with United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse or if there are reasonable grounds to believe that the candidates have been involved in the commission of these acts.

UN-Habitat has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UN-Habitat also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo reference and background checks, and will be expected to adhere to these standards and principles.