ORGANIZATION LOCATION:
UN-Habitat Philippines  

DUTY STATION:

Work From Home  
FUNCTIONAL TITLE:

Copyeditor  
SUPERVISOR:
Habitat Programme Manager,
UN-Habitat Philippines  
CONTRACT TYPE and DURATION:
ROSTER

PURPOSE

The project aims to support UN-Habitat and/or its partners by providing copyediting services.

RESPONSIBILITIES AND TASKS

The copyeditor directly reports to the Habitat Programme Manager of UN-Habitat Philippines and any authorized staff of UN-Habitat Philippines and will be responsible for the following tasks:

First review round:

  • Check against plagiarism (please use the online plagiarism checker https://www.scanmyessay.com)
  • Edit for grammar, spelling (preferably American spelling; e.g., “color,” not “colour), and proper punctuation using a globally recognized editorial style guide approved by UN-Habitat (e.g., Chicago Manual, Associated Press).
  • Check for consistency in terms or various forms of the same word. E.g., resilience vs. resiliency. There is a preference for the more commonly used variant (in this case, “resilience”). Exceptions, however, include references to other publications like titles, chapter heads. (E.g., “The chapter in the Philippine New Urban Agenda titled ‘Urban Resiliency in the 21st Century’”)
  • Suggest, using the comment tool, recast of text or syntax where needed for clarity or elimination of ambiguity
  • Ensure that all sections or chapters are complete (all front matter and all chapters are present and in the right order)
  • Titles (chapter heads, headers, subheads) must be checked against the table of contents and any discrepancy should be queried.
  • Citation references are complete and conform to a globally recognized editorial style guide (e.g., Chicago Manual, Associated Press)
  • Appendixes, if any, are complete
  • Footnotes are complete
  • Tables, charts, graphs, figures, boxes are complete
  • Abbreviations protocol is complied with (fully spelled at first mention, acronym or abbreviation used in subsequent mentions, fully spelled again if not mentioned after five consecutive pages or at first mention in a new chapter)
  • Check tables not only for internal consistency but for conformity with the text and other relevant tables in the same work. Totals should be checked and any discrepancies queried
  • Subheads should be checked for uniformity of style as well as consistency with the text in spelling, hyphenation, and italics.
  • All references to tables, figures, appendixes, bibliographies, or other parts of the work should be checked. Any discrepancy should be queried.
  • Prepare the front matter as necessary, including a title page, table of contents, and list of tables and figures. Copyright page text will be provided by UN-Habitat.
  • Prepare a completed style sheet highlighting an alphabetized list of words or terms to be capitalized, italicized, hyphenated, spelled, or otherwise treated in a way unique to the manuscript.

Second review round

  • Revise manuscript accordingly to address/reflect any feedback from the UN-Habitat team on the first edit.

Third review round (laid out manuscript):

  • Check that all accepted revisions, annotations, and changes from the second review round are reflected in the layout file
  • Photographs, if any, are complete
  • Photographs have grammatically sound and appropriate captions
  • Running heads/feet are present
  • Page number in Contents match the actual pages in the publication
  • Titles and numbers of chapters, figures, tables, boxes, etc. in the Contents page match those in the actual pages of the publication
  • Pull quotes checked against the body copy from which they are extrapolated to ensure consistency

OUTPUTS EXPECTED AND TARGET SUBMISSION DATES:

  • Output A (First Review Round): Submission and approval of the Annotated Word file of the manuscript.

Deadline: Date to be agreed upon or 10 working days upon receipt of the manuscript, whichever is earlier; or a pre-agreed deadline should special circumstances necessitate it

  • Output B (Second Review Round): Approval of the Clean Word file of the manuscript addressing/reflecting any feedback from UN-Habitat
    Deadline: Date to be agreed upon  or 3 working days upon receipt of feedback from UN-Habitat, whichever is earlier; or a pre-agreed deadline should special circumstances necessitate it
  • Output C (Third Review Round): Submission and approval of the Annotated PDF file of the laid out manuscript.  
    Deadline: Date to be agreed upon or 3 working days upon receipt of the laid out version of the manuscript, whichever is earlier; or a pre-agreed deadline should special circumstances necessitate it

REMUNERATION

As full consideration for the services performed, the copyeditor will be paid upon completion and acceptance of the required outputs.

QUALIFICATIONS AND EXPERIENCE:

  • Master’s degree in journalism, communications, English literature or similar fields with strong background on communications, editing, and/or publishing; or a first-level degree with additional 3 years work experience in lieu of Master’s Degree.
  • A minimum of 5 years of experience in communications, editing, and/or publishing .
  • Experience in international organizations, multilateral institutions, global nonprofits, foundations, or UN agencies an asset
  • Demonstrated experience in editorial work for development publications
  • High proficiency (both oral and written) in English required

COMPETENCIES

  • Professionalism: Knowledge and understanding of GLTN’s vision, principles and approaches relevant to effectively carrying them out at country level.  Ability to identify issues, analyse and participate in the resolution of issues/problems. Ability to assist with data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases.  Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify,and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • Team Work:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning and Organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Submission of Applications

Application letters should include:

1. Cover memo (maximum 1 page) including expectations regarding remunerations;

2. A completed UN Personal History Form (P-11) – Please download the form (MS-Word) from UN- Habitat ROAP web site: http://www.fukuoka.unhabitat.org/vacancy/index_en.html;

Qualified applicants are requested to submit their cover letter together with the signed and completed UN Personal History Form (P.11) and Curriculum vitae to alli1@un.org and copy rostrata@un.org by 30 September 2019.  Kindly indicate on subject line “Copyeditor – ROSTER

Please note that applications received after the closing date stated above will not be given consideration. Only short-listed candidates whose applications respond to the above criteria will be contacted. The salary will be determined according to the qualifications, skills and relevant experience of the selected candidate. Details and conditions of the contract will be communicated at the interview.

Please click on this link to view Terms of Reference (TOR).

Only shortlisted applicants will be contacted.

By applying to this post, you agree to UN-Habitat’s due diligence in securing highest standards of efficiency, competency and integrity from all its staff members. Candidates will not be considered for employment with United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse or if there are reasonable grounds to believe that the candidates have been involved in the commission of these acts.

UN-Habitat has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UN-Habitat also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo reference and background checks, and will be expected to adhere to these standards and principles.