ORGANIZATIONAL LOCATION: UN-HABITAT
DUTY STATION: Metro Manila
FUNCTIONAL TITLE: Human Resource Associate and Administrative Officer
CONTRACT MODALITY Local Individual Contractor (LICA)
DURATION Earliest: 01 May 2018 – 31 March 2019, extendable depending on funding availability and performance
DEADLINE DATE:    16 April 2018 (extended until 27 April 2018)

 

DUTIES AND RESPONSIBILITIES:

Recruitment and Human Resource Development

  • Conduct local and international recruitment processes in a timely manner and according to UN-Habitat recruitment policies;
  • Prepare and monitor the recruitment plan according to Project/Progamme workplan and priorities;
  • Contribute to the improvement of the current recruitment system and the maintenance of standards, skills inventory, interview procedures and protocols;
  • Develop an HR and Administration information management system to make sure the records are maintained in accordance with Projects SOP and UN-Habitat HR file checklist;
  • Design, plan, monitor and provide induction and orientation program and briefing to new staff members/personnel;
  • Liaise with UNDP and other UN agencies, when appropriate, to ensure implementation of HR policies and processes according to UN standards;

Administration

  • Oversee and coordinate all travel-related functions, ensuring that they are carried out in a timely manner in accordance with the Project and UN-Habitat SOPs;
  • Supervise the administration and logistics support provided to staff members such as visa processing and the like;
  • Liaise with UNDP and other UN agencies, when appropriate, to ensure implementation of administrative systems are consistent with  UN wide rules and regulations (SSAFE, UN Training, etc)
  • Serve as the HR, Admin and Security Focal Point for the agency;
  • Represent the agency in the Operations Management Team (OMT) of the UN system in the Philippines;
  • Perform other functions and duties as required.

QUALIFICATIONS/SPECIAL SKILLS AND KNOWLEDGE:

Education:

Advanced university degree (Master’s degree or equivalent) in Human Resources (HR) Management, Public or Business Administration, Social Science or other fields relevant to the above duties. A first level university degree in combination with relevant experience may be accepted in lieu of the advanced university degree.

Experience and skills:

  • A minimum of 2 years (if with Master’s degree or equivalent)  or 8 years (if with first-level university degree) of progressive experience in HR management and project administration in development-related work within governmental, multilateral, bilateral or Civil Society Organization-setting and within a multicultural environment.
  • Previous work in international project management is an advantage
  • Demonstrated expertise, knowledge and understanding in project / programme implementation, with focus on the HR and administrative components
  • Broad experience in providing back-office support
  • Experience in working at the sub-national and local levels
  • Demonstrated knowledge of relevant computer software programs (notably Word, Excel and)

Please download the Terms of Reference for the complete details of the post.