DUTY STATION: Metro Manila
FUNCTIONAL TITLE: Human Resource Associate and Administrative Officer
CONTRACT MODALITY Local Individual Contractor (LICA)
DURATION Earliest: 01 May 2018 – 31 March 2019, extendable depending on funding availability and performance
DEADLINE DATE:    16 April 2018 (extended until 27 April 2018)



Recruitment and Human Resource Development

  • Conduct local and international recruitment processes in a timely manner and according to UN-Habitat recruitment policies;
  • Prepare and monitor the recruitment plan according to Project/Progamme workplan and priorities;
  • Contribute to the improvement of the current recruitment system and the maintenance of standards, skills inventory, interview procedures and protocols;
  • Develop an HR and Administration information management system to make sure the records are maintained in accordance with Projects SOP and UN-Habitat HR file checklist;
  • Design, plan, monitor and provide induction and orientation program and briefing to new staff members/personnel;
  • Liaise with UNDP and other UN agencies, when appropriate, to ensure implementation of HR policies and processes according to UN standards;


  • Oversee and coordinate all travel-related functions, ensuring that they are carried out in a timely manner in accordance with the Project and UN-Habitat SOPs;
  • Supervise the administration and logistics support provided to staff members such as visa processing and the like;
  • Liaise with UNDP and other UN agencies, when appropriate, to ensure implementation of administrative systems are consistent with  UN wide rules and regulations (SSAFE, UN Training, etc)
  • Serve as the HR, Admin and Security Focal Point for the agency;
  • Represent the agency in the Operations Management Team (OMT) of the UN system in the Philippines;
  • Perform other functions and duties as required.



Advanced university degree (Master’s degree or equivalent) in Human Resources (HR) Management, Public or Business Administration, Social Science or other fields relevant to the above duties. A first level university degree in combination with relevant experience may be accepted in lieu of the advanced university degree.

Experience and skills:

  • A minimum of 2 years (if with Master’s degree or equivalent)  or 8 years (if with first-level university degree) of progressive experience in HR management and project administration in development-related work within governmental, multilateral, bilateral or Civil Society Organization-setting and within a multicultural environment.
  • Previous work in international project management is an advantage
  • Demonstrated expertise, knowledge and understanding in project / programme implementation, with focus on the HR and administrative components
  • Broad experience in providing back-office support
  • Experience in working at the sub-national and local levels
  • Demonstrated knowledge of relevant computer software programs (notably Word, Excel and)

Please download the Terms of Reference for the complete details of the post.